Privacy Policy – Last updated October 2020.
Batawa Ski Racing Club (referred to as BSRC for this Privacy Policy) is committed to ensuring the privacy and confidentiality of all visitors to our websites, their interactions with our organization and our data collection and storage strategies.
Accountability.
BSRC’s Privacy Officer is its Secretary as nominated by the Board of Directors of our club. For any questions please send an email to communications.bsrc@gmail.com. Our official address for BSRC is Batawa Ski Hill, 99 Ski Club Ln, Batawa, ON K0K 1E0.
Consent to Collection and Use of Personal Information
You may choose to share your personal information with us to register a ski racer for our ski racing programs, so that we can respond to your requests, to provide you with services or to participate or consent to be part of our informational campaigns. You may also submit questions to our email address as well as fill out information on our Contact Forms. If you tell us that you do not want us to use your information to make further contact with you beyond fulfilling your request, we will respect your wishes. If circumstances require us to keep your information longer than that, we will notify you. You may opt out by following the Opt-Out instructions in this Privacy Statement.
For our web site visitors we may collect personal information on our Contact Us pages including Name, Email Address, Subject and Message fields based on the information submitted by the user. Submission of this data using our Contact Us form constitutes your consent that the information will be collected and transmitted to Board Members and authorized users at BSRC. The personal information collected will only be used for the purposes of responding to your request.
For all other methods of collecting personal information on our web sites or as part of any registration process or informational campaigns or for any other reason, BSRC will obtain consent from the individual before collecting the data.
BSRC may use cookies and other methods to log your visits to our web sites which may obtain certain information such as your IP address, method of access, browser details, access time, duration of access, referring website addresses and the pages that you view within our sites and other actions that you have taken on our websites. This information is stored on secured servers and is only accessible by authorized BSRC Board Members and support personnel.
Access to Personal Information
BSRC Board Members and authorized users such as coaches may access collected personal information in order to respond to a question, correct a problem, communicate with you and your racer and carry out our established services, training and programs. We will also access collected personal information as directed by legal authorities or in special circumstances as directed by authorized BSRC Board members.
BSRC does not sell or trade any personal information with third parties.
Use of Third Party Support Services and Value-Added Service Providers
We occasionally hire or work with other companies to provide limited services on our behalf, including technical support for hardware and software issues and for providing services to support our requirements and our operations such as our websites, registration forms, collecting payments, etc. We will only provide those companies the information they need to deliver their services. Data captured on those third party solutions may be stored directly on their servers or in their facilities and are subject to their own Privacy Policies. Our websites and/or registration processes may contain links to other third party sites that are not governed by this privacy policy. Although we endeavor to link only to sites with high privacy standards, our Privacy Policy will no longer apply once you leave our website (“batawaskiracing.com”) or use an online registration form. We are not responsible for privacy policies employed by other third parties or any foreign affiliates, since they would be governed by privacy legislation applicable in their country of residence. We suggest, therefore, that you examine the privacy statements of those sites to learn how personal information may be collected, used and/or disclosed.
Safeguarding Personal Information
BSRC takes the security and privacy of personal information very seriously. If information is collected that data is stored by an authorized BSRC Board Member subject to our Bylaws. In the case of the storage of digital information, we will endeavour to only use services that have established privacy policies and security measures.
BSRC does not sell or trade any personal information with third parties.
Storage of your Information
Unless otherwise expressly stated by BSRC, your information may be stored and processed in Canada, the United States of America or any other country in which BSRC or its third party affiliates, subsidiaries or agents maintain facilities, and by using this site and our registration forms, you consent to any such transfer of information outside of your country.
BSRC may disclose your personal information if required to do so by law or in the good-faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on BSRC or the site; (b) protect and defend the rights or property of BSRC and its Web sites, equipment and facilities, or (c) act in urgent circumstances to protect the personal safety of BSRC members or members of the public.
Opt-Out Policy
We will not retain personal information longer than necessary to fulfill the purposes for which it is processed, including the security of our processing complying with legal and regulatory obligations (e.g. audit, accounting and statutory retention terms), handling disputes, and for the establishment, exercise or defense of legal claims in the countries where we do business. You must contact us via the Privacy Officer as indicated in this Privacy Policy if you no longer want your information to be kept by us. If circumstances require us to keep it longer than that, we will notify you.
Enforcement of this Privacy Statement
If you have questions regarding this statement, you should contact the Privacy Officer as indicated in this Privacy Statement.